Executive Secretary/Assistant Admin

Executive Secretary/Assistant AdminOrganization: TOGETHER Civil Society OrganizationReports To: Executive Director or Deputy Executive DirectorDuty Station: Addis Ababa, Head OfficeContract Type: PermanentBackground of the OrganizationTOGETHER is a leading indigenous Civil Society Organization (CSO) in Ethiopia, dedicated to empowering persons with disabilities, with a specialized focus on visual impairment. Established in 2013 and registered with the Authority for Civil Society Organizations (ACSO), TOGETHER was founded to address the rising prevalence of visual impairment and to combat the stigma and marginalization faced by the disability community.Currently, TOGETHER is implementing the project “Holistic Support for Persons with Visual Impairment and Other Disabilities,” funded by German-based organizations and individual donors. Our operational footprint includes various sub-cities of Addis Ababa, the Sebeta Center for the Blind, and several prominent higher education institutions, including Addis Ababa, Kotebe Metropolitan, Bahir Dar, Debre Berhan, and Ambo Universities.Purpose of the PositionThe Assistant Admin / Executive Secretary will ensure the smooth functioning of the Executive Director Office by managing communications, schedules, and documentation, while facilitating effective coordination between the EDO and internal/external stakeholders.Duties and ResponsibilitiesThe Assistant Admin / Executive Secretary will:Manage the EDO’s calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.Prepare and organize daily briefing materials, presentations, and other documentation for the EDO.Serve as the primary point of contact for the EDO, screening and managing incoming communications (emails, phone calls, correspondence).Provide administrative support, including drafting and proofreading documents, arranging travel, and managing expense reports.Coordinate information and document flow between the EDO and other departments/units.Maintain confidentiality and exercise discretion in handling sensitive information.Support project management, follow up on action items, and ensure timely completion of tasks.Assist in planning and execution of special events and high-level meetings involving the EDO.Perform other administrative duties as assigned by the EDO.Duration of the AssignmentThis is a permanent position, subject to successful completion of a probationary period and performance evaluation