Terms of Reference: Revision of Organizational Policy Manuals
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Description du poste
Terms of Reference: Revision of Organizational Policy Manuals
Organization: Rwanda Women’s Network (RWN)
Assignment: Revision of Finance, Procurement, Human Resources, and Operations Manuals
Location: Kigali, Rwanda
1. Background
Rwanda Women’s Network (RWN) is a National non-governmental organization dedicated to the promotion of women’s rights and empowerment. To ensure continued compliance with national regulations, international best practices, and evolving donor requirements, RWN seeks to update its internal governance and administrative frameworks.
2. Objective of the Assignment
The primary objective is to review, update, and harmonize the following organizational manuals:
Finance Procedures Manual
Procurement Procedure Manual
Human Resource Procedure
Code of Conduct
Internal Operations Procedure Manual and other internal policies
The goal is to ensure these documents are robust, transparent, and aligned with the current legal framework of Rwanda and global accounting standards.
3. Scope of Work
The selected consultant or firm will be responsible for:
Initial Assessment: Reviewing existing manuals to identify gaps, inconsistencies, and areas for improvement.
Stakeholder Consultation: Conducting interviews with key management and staff to understand operational bottlenecks.
Technical Revision: * Finance: Updating internal controls, reporting structures, and compliance with IFRS/Tax laws.
Procurement: Refining bidding processes, vendor management, and value-for-money protocols.
HR: Updating recruitment, performance management, and DEI (Diversity, Equity, and Inclusion) policies.
Operations: Streamlining asset management, IT usage, and security protocols.
Validation: Presenting the draft manuals to RWN Management for feedback and final approval.
4. Deliverables
Inception Report: Detailing the methodology and work plan.
Draft Manuals: Comprehensive drafts for each of the four areas.
Final Manuals: Clean, professionally formatted versions incorporating all feedback.
Briefing Session: A presentation to staff on the key changes and implementation strategies.
5 .Required Qualifications
Proven experience in organizational development or auditing for NGOs.
Deep understanding of Rwandan labor law, tax regulations, and procurement standards.
Strong background in financial management systems.
Excellent technical writing skills in English.
6. Evaluation Criteria
Proposals will be evaluated based on a "Best Value for Money" approach, considering both technical expertise and financial competitiveness. The following weighting will be applied:
Criteria
Weight
Description
Technical Expertise
40%
Experience in drafting NGO policies and knowledge of Rwandan laws.
Methodology
30%
Clarity of the work plan and approach to stakeholder engagement.
Experience
15%
Proven track record with at least 3 references from similar assignments.
Financial Proposal
15%
Competitive pricing and clarity of the budget breakdown.
8. How t...
Organization: Rwanda Women’s Network (RWN)
Assignment: Revision of Finance, Procurement, Human Resources, and Operations Manuals
Location: Kigali, Rwanda
1. Background
Rwanda Women’s Network (RWN) is a National non-governmental organization dedicated to the promotion of women’s rights and empowerment. To ensure continued compliance with national regulations, international best practices, and evolving donor requirements, RWN seeks to update its internal governance and administrative frameworks.
2. Objective of the Assignment
The primary objective is to review, update, and harmonize the following organizational manuals:
Finance Procedures Manual
Procurement Procedure Manual
Human Resource Procedure
Code of Conduct
Internal Operations Procedure Manual and other internal policies
The goal is to ensure these documents are robust, transparent, and aligned with the current legal framework of Rwanda and global accounting standards.
3. Scope of Work
The selected consultant or firm will be responsible for:
Initial Assessment: Reviewing existing manuals to identify gaps, inconsistencies, and areas for improvement.
Stakeholder Consultation: Conducting interviews with key management and staff to understand operational bottlenecks.
Technical Revision: * Finance: Updating internal controls, reporting structures, and compliance with IFRS/Tax laws.
Procurement: Refining bidding processes, vendor management, and value-for-money protocols.
HR: Updating recruitment, performance management, and DEI (Diversity, Equity, and Inclusion) policies.
Operations: Streamlining asset management, IT usage, and security protocols.
Validation: Presenting the draft manuals to RWN Management for feedback and final approval.
4. Deliverables
Inception Report: Detailing the methodology and work plan.
Draft Manuals: Comprehensive drafts for each of the four areas.
Final Manuals: Clean, professionally formatted versions incorporating all feedback.
Briefing Session: A presentation to staff on the key changes and implementation strategies.
5 .Required Qualifications
Proven experience in organizational development or auditing for NGOs.
Deep understanding of Rwandan labor law, tax regulations, and procurement standards.
Strong background in financial management systems.
Excellent technical writing skills in English.
6. Evaluation Criteria
Proposals will be evaluated based on a "Best Value for Money" approach, considering both technical expertise and financial competitiveness. The following weighting will be applied:
Criteria
Weight
Description
Technical Expertise
40%
Experience in drafting NGO policies and knowledge of Rwandan laws.
Methodology
30%
Clarity of the work plan and approach to stakeholder engagement.
Experience
15%
Proven track record with at least 3 references from similar assignments.
Financial Proposal
15%
Competitive pricing and clarity of the budget breakdown.
8. How t...