Terms of Reference for Consultant to Review and Revise Finance, Procurement, and Grant Management Policies and Procedures
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Description du poste
Terms of Reference
Consultant to Review and Revise Finance, Procurement, and Grant Management Policies and Procedures
Background
King Faisal Hospital Rwanda Foundation (KFHRF) supports health service delivery, training, research, and system strengthening in Rwanda. As KFHRF’s portfolio of donor-funded programs, grants, and institutional partnerships expands, there is a need to review and strengthen existing finance, procurement, and grant management policies to ensure alignment with international best practices, donor compliance requirements, and applicable Rwandan laws and regulations.
In this regard, KFHRF seeks to engage an experienced consultant to conduct a comprehensive review and revision of its finance, procurement, and grant management policies, including the development or refinement of standard operating procedures (SOPs) and template forms to support consistent implementation.
Scope of Work
The consultant will undertake the following tasks:
Policy Review and Gap Analysis
Review existing KFHRF policies, manuals, and practices related to:
Financial management and controls
Procurement and asset management
Grant and contract management
Donation management
Conduct a gap analysis against:
International best practices (e.g., NGO financial management standards)
Common donor requirements (e.g., government, multilateral, philanthropic funders)
Rwandan financial, procurement, and tax regulations
Policy Revision and Development
Revise and harmonize KFHRF policies covering:
Financial management and internal controls
Budgeting, accounting, cash management, and financial reporting
Procurement methods, thresholds, and approval processes
Asset management and inventory control
Grant lifecycle management (pre-award to close-out)
Ensure clear role definitions, approval authorities, and segregation of duties.
SOPs and Template Development
Develop or revise practical SOPs and standardized templates, including but not limited to:
Finance SOPs (e.g., payments, advances, reconciliations)
Procurement SOPs (e.g., requisitions, bid evaluation, contract award)
Grant management SOPs (e.g., budget revisions, reporting, audits)
Template forms such as:
Purchase requisitions and purchase orders
Bid evaluation and procurement committee forms
Payment requests and advance liquidation forms
Grant tracking, reporting, and compliance checklists
Validation and Capacity Building
Facilitate validation meetings with KFHRF leadership and relevant staff
Incorporate feedback into final documents
Provide a briefing or orientation session to staff on revised policies and SOPs
Deliverables
The consultant will submit the following deliverables:
Inception report outlining approach, methodology, and workplan
Policy gap analysis report with key findings and recommendations
Revised finance, procurement, and grant management policies
Comprehensive SOPs aligned with revised policies
Standardized template forms and tools (editable formats)
Final c...
Consultant to Review and Revise Finance, Procurement, and Grant Management Policies and Procedures
Background
King Faisal Hospital Rwanda Foundation (KFHRF) supports health service delivery, training, research, and system strengthening in Rwanda. As KFHRF’s portfolio of donor-funded programs, grants, and institutional partnerships expands, there is a need to review and strengthen existing finance, procurement, and grant management policies to ensure alignment with international best practices, donor compliance requirements, and applicable Rwandan laws and regulations.
In this regard, KFHRF seeks to engage an experienced consultant to conduct a comprehensive review and revision of its finance, procurement, and grant management policies, including the development or refinement of standard operating procedures (SOPs) and template forms to support consistent implementation.
Scope of Work
The consultant will undertake the following tasks:
Policy Review and Gap Analysis
Review existing KFHRF policies, manuals, and practices related to:
Financial management and controls
Procurement and asset management
Grant and contract management
Donation management
Conduct a gap analysis against:
International best practices (e.g., NGO financial management standards)
Common donor requirements (e.g., government, multilateral, philanthropic funders)
Rwandan financial, procurement, and tax regulations
Policy Revision and Development
Revise and harmonize KFHRF policies covering:
Financial management and internal controls
Budgeting, accounting, cash management, and financial reporting
Procurement methods, thresholds, and approval processes
Asset management and inventory control
Grant lifecycle management (pre-award to close-out)
Ensure clear role definitions, approval authorities, and segregation of duties.
SOPs and Template Development
Develop or revise practical SOPs and standardized templates, including but not limited to:
Finance SOPs (e.g., payments, advances, reconciliations)
Procurement SOPs (e.g., requisitions, bid evaluation, contract award)
Grant management SOPs (e.g., budget revisions, reporting, audits)
Template forms such as:
Purchase requisitions and purchase orders
Bid evaluation and procurement committee forms
Payment requests and advance liquidation forms
Grant tracking, reporting, and compliance checklists
Validation and Capacity Building
Facilitate validation meetings with KFHRF leadership and relevant staff
Incorporate feedback into final documents
Provide a briefing or orientation session to staff on revised policies and SOPs
Deliverables
The consultant will submit the following deliverables:
Inception report outlining approach, methodology, and workplan
Policy gap analysis report with key findings and recommendations
Revised finance, procurement, and grant management policies
Comprehensive SOPs aligned with revised policies
Standardized template forms and tools (editable formats)
Final c...