Academic Secretariat

Position SummaryThe Academic Secretariat serves as the backbone of administrative support for the Bachelor of Science in Applied Mathematics & Business and the graduate program in Mathematics & Decision. This role ensures the smooth operation of academic activities, providing essential organizational and clerical assistance to faculty, staff, and students while maintaining accurate records and fostering a professional academic environment.Key ResponsibilitiesAdministrative Support Provide clerical and organizational support to academic leadership, faculty, and program staff. Coordinate meetings, events, and academic schedules, including preparation of agendas and minutes. Serve as the point of contact for internal and external inquiries related to academic programs.Academic Records Management Maintain and update student records, course files, and faculty documentation. Ensure confidentiality and accuracy of records in compliance with institutional policies. Prepare reports, transcripts, and other academic documents as needed.Coordination and Communication Act as a liaison between students, faculty, and administrative departments. Communicate important deadlines, policies, and announcements to stakeholders. Assist in the organization of academic events, such as seminars, workshops, and conferences.Course and Exam Administration Coordinate course scheduling, classroom assignments, and faculty workload distribution. Assist in the preparation and distribution of exam materials and manage grading submissions. Monitor the timely delivery of course evaluations and feedback.Policy Compliance Ensure adherence to institutional and accreditation policies and procedures. Maintain up-to-date knowledge of academic regulations and communicate changes effectively.Resource Management Oversee inventory and procurement of office supplies and materials for academic use. Manage access to academic resources, such as syllabi, course materials, and program guides.Key Competencies Professionalism: Demonstrates a strong commitment to supporting academic excellence and fostering a positive environment. Efficiency: Capable of managing multiple tasks while meeting deadlines. Interpersonal Skills: Builds strong relationships with faculty, staff, and students. Adaptability: Thrives in a dynamic, fast-paced academic environment.What We Offer Competitive salary and benefits. Opportunities for professional development and growth. A collaborative and intellectually stimulating work environment. Education Bachelors degree in Business Administration, Office Management, or a related field. A Masters degree is a plus.Experience At least 2 years of experience in academic administration or a similar role. Experience in higher education or academic support services is preferred.Skills Strong organizational and multitasking skills. Proficiency in office software (e.g., MS Office, Google Workspace) and administrative systems. Excellent communication skills, both written and verbal. High at...