Account Specialist - AP

Roles & Responsibilities  Ensure that weekly reporting of the purchase order status (PO received not invoiced) for all the Vendor related transaction.Ensure that proper documentation -3-way matching principle (PO, GRN and invoice) has been fulfilled, and if not, then generate the exception reporting.Ensuring full compliance of the Finance & Accounting Policy, Procurement and other applicable & procedures.Prepare a Vender statement every quarter and exchange with potential vendorsEnsure tax liabilities (VAT, Excise tax, payroll tax, withholding tax, and pension) are calculated correctly.Ensuring and controlling AP accounts and ensuring that accounting record and controlling of invoices is properly and timely executed per company financial policies.Controlling contractual base procurement process.Keeping business up to date with all policy changesBeing on the look-out for delayed or missed payment documents and other such irregularities.Performing account reconciliations and monitoring of vendors’ account detailsReviewing account statuses and generating age analyses on weekly basisOrganize reconciled payment reports for monthly, quarterly and annually tax declaration purpose & report on time to Tax Accountant.Reconcile the General Ledger with all vendors sub ledgers and make sure of the accuracy of the data with financial dimensions.Responsible for GRN cleared on daily basis.Responsible to verify PR, RFQ, PO, ,invoices GRN/SES and other supporting documents for appropriate documentation prior to payment.Control vendors Guarantee Cheques & performance bond deposits and reconcile periodically with purchase agreements.Keep financial document with maximum care.Never disclose any financial information without the approval of department head or the person in chargeInvestigating and solving vendors and other departments complaints and queries with regards of payment issues.Communicating with Supply Chain & vendors through means such as phone, email, or face to face.Processing account and company adjustments.Closely monitors and ensures accurate and up to date accounts and financial records are maintained based on Company financial policy and procedure and a standardized  procedure.Ensures that information on financial status of the Company is readily at hand whenever required.perform other related tasks.