Procurement Coordinator

Organization

Trees For The Future

Position Details

• Location: Dar es Salaam, Tanzania
• Employment Type: Full-time
• Sector: Nonprofit/NGO
• Department: Business Operations, Administration & Office, Social Services & Nonprofit

About the Role

The Procurement Coordinator actively executes day-to-day procurement tasks, directly handling the sourcing and acquisition of goods, works, and services needed for program and operational delivery. This role implements and follows clear, compliant procurement procedures, ensuring purchases are timely, cost-effective, and meet required quality standards.

Working hands-on, the coordinator manages supplier engagement, prepares and processes purchase documents, tracks orders, and ensures all procurement activities align with approved plans, budgets, and organisational priorities.

Key Responsibilities

• Plan, coordinate, and implement procurement activities in line with approved plans
• Execute day-to-day sourcing and acquisition of goods, works, and services
• Manage supplier engagement and negotiations
• Prepare and process purchase documents
• Track orders and monitor delivery timelines
• Ensure value for money through effective procurement planning and competitive sourcing
• Enforce strict adherence to organisational policies, donor regulations, and applicable legal requirements
• Promote ethical procurement standards, accountability, documentation, and transparency
• Collaborate with program, finance, logistics, and administration teams to align procurement plans with project timelines
• Provide supervision and technical oversight to the Administration Officer

Reporting Structure

Reports to the Country Finance and Operations Manager. Collaborates closely with finance, logistics, and program teams to ensure coordinated and effective implementation of procurement functions.