Office Administrator/Receptionist

About the Role

Niajiri Platform is expanding and seeking a dynamic Office Administrator/Receptionist to provide comprehensive support to office administration and front desk activities. You will ensure the Secretariat office is well-managed and welcoming to members, partners, and visitors.

Key Responsibilities

Front Desk & Visitor Services

• Attend the front desk and receive visitors professionally
• Ensure visitors sign the visitors' book and issue visitor passes as required
• Direct visitors to relevant staff and coordinate meeting room bookings, ensuring rooms are prepared
• Prepare refreshments for visitors as appropriate
• Maintain logs of visitor statistics and front desk activity

Office Administration & Supplies Management

• Ensure office cleanliness, arrangement, and upkeep
• Track office supplies and consumables, liaise with suppliers, and place orders proactively
• Oversee office opening and closing arrangements and confirm basic security measures are observed

Communication & Correspondence Handling

• Receive and direct incoming calls professionally; take and deliver messages promptly
• Monitor and respond to general office email accounts
• Manage incoming and outgoing mail and courier services
• Support the documentation and minuting of various meetings held by the Secretariat and UVIWADA leadership

Document, Records & Asset Management

• Support filing, scanning, electronic archiving, and proper storage of operational documents

Additional Support

• Logistics, health, and safety support
• General administrative support as needed

Job Details

• Position Type: Full-Time
• Location: Dar es Salaam, Tanzania
• Salary: TZS per month