Personal secretary

Position Overview

The Personal Secretary reports to the General Manager and is responsible for providing comprehensive administrative and secretarial support. This position offers a great opportunity for career growth within Rift Valley Cooperative Union (RIVACU Ltd).

Nature and Scope

This role encompasses administrative and secretarial support, including scheduling, communication, and office coordination.

Duties and Responsibilities

• Receive and direct visitors appropriately
• Prepare letters, reports, and documents
• Handle confidential information with discretion
• Maintain office tools and working environment
• Manage telephone communications
• Maintain records of incoming and outgoing correspondence
• Manage emails, faxes, and digital communication
• Organize meetings, appointments, and diaries
• Coordinate travel and logistics
• Maintain event and meeting records
• Perform other assigned duties as required

Required Qualifications

• Diploma in Secretarial Studies (NTA Level 6) or equivalent
• Minimum of 2 years' experience in a secretarial role
• Shorthand proficiency in English and Kiswahili at 100 wpm
• Proficiency in MS Word, Excel, Email, Internet, and Publisher
• Strong communication skills in English and Kiswahili

Employment Details

Location: Babati, Tanzania

Employment Type: Full-time