Finance and Administration Intern

Role Overview

Job Title: Finance & Administration Intern

Reports to: Finance & Admin Assistant

Contract Duration: Five months

Duty Station: Dodoma, Tanzania

Purpose of the Role

The Finance & Administration Intern role provides support to the Finance & Administration Unit while gaining practical experience in financial operations, reporting, and analysis.

Key Responsibilities

Accounting and Finance

• Assist in assembling and preliminary checking of payment requisitions, invoices, and other documents
• Support the preparation of payment vouchers and cheques in accordance with company procedures
• Assist in ensuring payments acknowledgment by all beneficiaries
• Support in maintaining proper filing of all relevant payment documents for ease of future reference
• Assist in ensuring all payment documents are properly stamped as 'PAID'
• Assist in receiving, assembling, and preliminary checking of travel accountabilities and forwarding them for further checking and authorization
• Support in maintaining a file with copies of authorized travel advance requests and corresponding accountability summaries
• Support in ensuring transactions made during the week are fully entered into the accounting system
• Support in maintaining and updating the inventory register
• Support the tracking and follow-up on staff travel advances to ensure timely accountability
• Assist in basic data entry and maintenance of the fixed assets register in the accounting system

Administration

• Support the maintenance of the general filing system and file all correspondence (service providers, administration, and projects)