Maintenance Data Administrator

About the Organization

Rutongo Mines Ltd is a tin mining company located in Masoro Sector, Rulindo District, Northern Province, Rwanda. The company is recruiting competent, qualified, and experienced staff for various positions.

Position Details

• Job Title: Maintenance Data Administrator
• Grade: C1
• Department: Engineering
• Reports To: Maintenance Supervisor
• Works Closely With: Maintenance Team Leader, Storekeeper, Mechanics, Auto-Electricians, Production team, Finance team
• Location: Rutongo, Rwanda

Job Brief

The Maintenance Data Administrator is responsible for the accurate capture, organization, validation, and reporting of all engineering and maintenance data across the operation. This role maintains the integrity of the maintenance management system (CMMS, spreadsheets, and databases), tracks fleet KPIs (OEE, availability, MTBF, MTTR), supports spare-parts inventory data, and produces routine and ad-hoc reports required by the Maintenance Supervisor and senior leadership. The position serves as the single source of truth for engineering data and plays a critical role in transforming raw maintenance activity into dashboards, trends, and insights that drive decision-making.

Key Responsibilities

Data Capture and Entry

• Accurately enter all maintenance data into the CMMS, spreadsheets, or engineering database, including job cards, work orders, downtime events, parts consumed, labor hours, and equipment readings
• Ensure data is captured daily with no backlog longer than 24 hours
• Maintain the asset register with up-to-date records for every piece of equipment, including serial number, location, criticality, runtime hours, last service date, and assigned custodian

Data Quality and Validation

• Conduct daily and weekly data-quality checks to identify missing, duplicate, or inconsistent entries
• Follow up with field teams for corrections as needed
• Validate parts-consumption data against stores records