Records Management Assistant II

Organization

Weights and Measures Agency (WMA)

Position Details

• Location: Dodoma, Tanzania
• Type: Volunteer Position
• Category: Admin & Office, Civil & Government
• Number of Positions: 1

About the Organization

The Weights and Measures Agency (WMA) is an Executive Agency under the Ministry of Industry and Trade responsible for regulating weights and measures standards in Tanzania. Established under the Executive Agencies Act, Cap. 245, the Agency plays a vital role in ensuring fairness, accuracy, and transparency in trade and commercial transactions through inspection, verification, and enforcement of legal metrology standards.

About This Role

As part of its commitment to supporting youth development and providing practical workplace exposure to graduates, WMA invites applications from qualified, competent, and self-motivated Tanzanians for this volunteer position. This opportunity is aimed at equipping graduates with hands-on experience in records and archives management within the public sector environment.

The Records Management Assistant II will support records administration, document handling, and mail management activities within the Agency. The role requires individuals who are organized, trustworthy, and capable of maintaining proper filing and records systems to support efficient office operations and information management.

Key Responsibilities

• Search and locate records, documents, and files for office use
• Control and register incoming and outgoing mails
• Analyze, list, and arrange records and documents according to subject classification and boxing procedures
• Keep letters and documents in their respective files and storage racks
• Handle applications for records and documents from Government institutions
• Distribute files and documents to respective officers
• Manage dispatch books and related records movement systems

Ideal Candidate

• Organized and detail-oriented
• Trustworthy and reliable
• Self-motivated
• Recent graduate or job seeker seeking practical workplace experience
• Tanzanian citizen