Senior Office Administration Officer

Job Summary

The Senior Office Administration Officer provides high-level administrative and secretarial support to senior executives. The role ensures smooth office operations, effective communication, and efficient coordination of executive activities while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage executive calendars, appointments, and meetings
• Organize and coordinate internal and external meetings, including preparing agendas and minutes
• Handle correspondence (emails, letters, calls) on behalf of senior management
• Prepare reports, presentations, and official documents
• Maintain confidential records, files, and documents
• Arrange travel, accommodation, and logistics for executives
• Act as a liaison between management, staff, and external stakeholders
• Monitor office supplies and ensure administrative efficiency
• Follow up on tasks, deadlines, and action points for management
• Support planning and execution of company events and meetings
• Ensure proper document control and filing systems

Skills & Competencies

• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• High level of professionalism and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Strong attention to detail
• Problem-solving and decision-making skills
• Good interpersonal and coordination skills

Key Performance Indicators

• Timely and accurate document preparation
• Efficiency in managing executive schedules
• Quality of communication and correspondence
• Level of confidentiality maintained
• Effectiveness in coordination and follow-ups