Office Manager

Organization Details

• Employer: Embassy of Switzerland
• Location: Addis Ababa, Ethiopia
• Direct Superior: Defense Attaché
• Start Date: September 1, 2026 (with 3-month probation period)

Position Overview

We are seeking a qualified candidate to serve as Office Manager for the Defense Attaché Office at the Embassy of Switzerland in Addis Ababa. In this role, you will provide comprehensive administrative support and ensure smooth operations of the office.

Key Responsibilities

• Manage all administrative functions of the Defense Attaché Office, including correspondence, translation, courier services, appointment scheduling, telephone operations, and document filing
• Conduct open source research for reports, presentations, and briefings
• Support official visits and business trips through planning, organization, and follow-up activities
• Maintain and develop the Defense Attaché's contact network, including the diplomatic community, external partners, and headquarters
• Coordinate representation activities and special events, including sit-down dinners, business lunches, and other official occasions
• Assist with planning activities including agenda management, budget oversight, and annual planning
• Organize visitor programs for delegations and official visits
• Ensure office operations continue smoothly during the Defense Attaché's absence
• Perform additional tasks as assigned by the Defense Attaché